Wedding day coordination

For all couples who decided to do all the planning by themselves, but want to have time to relax, enjoy and celebrate on the day, we have created a special Wedding Day Coordination offer

You are most probably planning Your Big Day for several months already – You know everything in detail, You imagine beautiful reception and ceremony decorations, full dance floor, good food…

You spent so many hours and energy on planning, hired the best vendors in the industry, sent them thousands of e-mails explaining how You imagine the final effect of Your cooperation. 

But You also know, that in order for the wedding to set and run smoothly, you need a professional, who would not only prepare a good plan but also would be able to execute it – everyone should be aware of what, when and how it should be done and what is their role in the whole process.

For Couples like You, who plan wedding making informed choices, Wedding Alchemy® by Valentina has introduced the wedding day coordination service.

Wedding day coordinator will execute all agreements You have made with vendors, effectively communicate the plan of celebrations (also in case some changes need to be introduced ad hoc), will make all payments on Your behalf and also will be in constant contact with Your guests regarding issues which require attention.

How Wedding Alchemy® by Valentina will help coordinate Your wedding?
Well prepared day of plan

This is the starting point to the wedding day coordination, when we meet a couple of weeks before the wedding, discuss every detail and build a wedding schedule together. Then I distribute it among all vendors and make sure that everything is clear. This is an extremely important part - from my experience, in many cases, Couples do not know how exactly, step by step, the wedding day will look like or what elements of it they can modify or personalise. Your wedding will not be run by an accident or by someone's pre-defined workflow.

There are several coordinators to take care of your reception

Depending on how big and complex your wedding is, two wedding coordinators is a minimum we guarantee. This is how we make sure we have everything under control.

Getting ready the ceremony and reception for your Big entrance

Depending what is the stylistic conception of your ceremony and reception, sometimes we need from several hours up to several days to get everything prepared. This is the moment, when all details are being put together - furniture, decorations, scene, table design, putting in place wedding polygraphy etc. Our coordinators actively take part in this process. We monitor and take care of the whole thing so that the final effect exceeds your expectations. We leave no room for a painful surprise.

Wedding ceremony and reception is a living organism – only constant control and plan correction, at a pinch, can guarantee success

There are so many factors which influence ceremony and reception - some of them could be foreseen and then we have plan B, C etc. But there are also those, you cannot be prepared to. For example - it is impossible to predict how your guests are going to behave in a particular moment. That is why we monitor how guests are having fun and then correct the plan of the party together with DJ or band and then let the rest of service know.

Settlement with vendors

You hire different vendors to facilitate your ceremony and reception - the venue, photographers, video operators, band, bartenders, decorators, confectionery, baby sitters, bus and car rentals etc. Some can be paid after the wedding, but some bills should be closed on the day-of. Wedding Alchemy® by Valentina coordinator is responsible for paying off all bills due on the wedding day as well as making notes on all payments done.

Do You want to spend time during Your wedding on chatting with Your friends, having fun on the dance floor, taking pictures and eating delicious food… and have peace of mind that everything is just as You wanted it to be?

If Your answer is ‘Yes, we do!’ then Wedding Alchemy® by Valentina coordinators are here to help You!

Contact us today to receive exclusive pricing for Your Big Day Coordination!