Wedding planning A to Z

Wedding planning from A to Z is the flagship point in Wedding Alchemy® by Valentina’s offer

We are based in Tricity – Gdansk, Sopot, Gdynia – and most of our weddings are being organised in this region and other lands of Nothern Poland: Kuyavian-Pomeranian and Warmia-Mazury.

Although I have been established a broad network within wedding business all over Poland and abroad – UK, Spain, Italy, US – focusing my business on the Nothern Poland area helped me to know the region very well, especially if we talk about the wedding ceremony and reception venues.



How cooperation with Wedding Alchemy® by Valentina looks like?

First of all, I will get to know You and Your expectations about how Your Big Day should look like. You will find out how the team of Wedding Alchemy® by Valentina works and what exactly you can expect from us. Normally I offer a meeting in a nice place, or if you are not in Tricity (Gdansk, Sopot, Gdynia) on a daily basis, a video-conference. I am absolutely comfortable in Polish, English or Russian so we can speak any of those languages during our first meeting. Next step from my side would be to prepare an exclusive offer for You based on Your priorities and expectations – preliminary cost, planning schedule and stylistic concept included. My main goal at this stage is to prepare a realistic budget – I try to put there as much information as possible. Highlight extra costs that may appear, offer some tips to minimise some budget categories. From my point of view, the best thing I can do as a professional wedding planner is to warn my clients about all additional expenditures than just present them with a fait accompli. If You decide to hire Wedding Alchemy® by Valentina, we will sign an agreement and start planning Your Big Day. By default, there are three language versions of a contract – Polish, English and Russian. But, if You wish so, I can deliver a contract in other languages.

What is it like to plan a wedding
with Wedding Alchemy® by Valentina?
I will take care of both Bride and Groom during the whole planning process

I will be sharing with You wedding planning best practices by showing, explaining and sometimes even persuading. No matter if You live in Poland or in other part of the World, You will have access to all documentation related to Your wedding planning. Our meetings can be hold on-line according to Your timezone.

I will create stylistic concept for Your Big Day

I will take into consideration Your expectations and inspirations shared, as well as incorporate traditions of different cultures in case of international wedding.

I will deliver a list of required documents

In case of international weddings, I will also organise a certified translation of your documents as well as a sworn translator for your wedding ceremony.

I will estimate a budget according to Your priorities

The main rule for me here is to put down a realistic budget, which will represent premium quality for a reasonable price.

I will administrate the budget and manage all payment deadlines

As soon as You approve the budget, Be My Valentine’s team become responsible for its fulfillment and no change can appear without Your acceptation.

I will work out a planning schedule that will match Your calendar

I will monitor deadlines for You and will let You know what is coming next.

I will present to You offers of vendors, that would suit Your wedding stylistic concept

Venues, photographers, decorators, confectioners and others – all our partners are the best in their business and I can take full responsibility for their work. If there is such a need, I can present to You offers of an English speaking vendors too.

I will negotiate all terms and conditions as well as sign contracts with vendors on your behalf

I have set partnerships with different wedding industry representatives, what makes possible for me to offer better prices to my Clients. But if only it is needed, I am working on contract details to bring them to adequate level for a particular wedding project.

I will take care of transport and accommodation for Your guests

I will take into consideration how many guests are coming and how we allocate rooms, time needed to accomplish distance, alternate rodas, big events, which may cause delays and roadblocks. If the reception venue does not offer enough rooms for Your guests, I will find accommodation for them in hotels nearby and organise shuttle busses before and after wedding party.

I will plan a timeline for Your Wedding Day or the whole weekend

I will take into account traditions of different cultures, plan a welcome party, Tricity sightseeing schedule etc. so that You will be aware of the what, where and when.

Me and my team will coordinate Your Big Day

Wedding Alchemy by Valentina’s coordinators will take care of all arrangements in Your chosen venue as well as based on our agreed timeline. All team members fluently speak English.

I will settle all payments on Your behalf

After the Wedding Day I will prepare a final report on the weddings costs that will contain the confirmation receipt from all vendors.

I do realize, that individual approach is all about fitting my offer to the needs of particular Bride and Groom. That is why we do not limit our clients with fixed service packages.

Wedding planning pricing depends on how much you want Wedding Alchemy® by Valentina to be engaged in the process a the well as the complexity of the whole wedding project from the logistics point of view. Those points correspond directly with the number of wedding coordinators needed to facilitate the smooth running of the event.

Book a meeting or a video-conference now so that I can get to know You and Your special requirements with regards to Your Big day. This is also a great opportunity to tell You how cooperation with me and my team looks like. Based on information from our first meeting I will prepare an exclusive offer for planning Your dream wedding ceremony and reception!